Please apply by submitting a resume and cover letter here.

OES is a large, independently governed, non-profit school for 875 students in grades PK through 12 and 240 employees that welcome students of all beliefs.  We are located in SW Portland on a beautiful wooded campus.  The School values employees who seek to continually develop the OES Essential Competencies in themselves and others and are prepared to engage in a vibrant, culturally diverse learning community.

JOB SUMMARY:

The ideal Accounting/AP Specialist will be a person with skills in non-profit accounting and data analysis who loves new projects and challenges.  This person will also be organized and able to efficiently do some monthly accounting reconciliations, run AP once per week, all while leading implementation of new systems and processes, such as designing workflows in Blackbaud’s NXT software and considering the implementation of a new purchasing card system.  Other projects will include collecting and sharing institutional data used for industry surveys such as DASL and INDEX.  A bit of curiosity and interest in how independent schools operate will be useful in this position. 

The OES Business Office is a great work environment, with congenial colleagues,  readily accessible parking, and free lunch on school days. This position is on-site on campus for at least 32 hours per week, with the possibility of 8 hours per week remote. This position also works as the ‘air traffic controller’ for the business office, directing visitors and visiting employees to the appropriate person to assist them with their needs. As the AP specialist, this person ensures timely payments and positive relationships with the vendors providing services and supplies to OES. This position works with OES employees across departments/divisions and with the HR Office. 

This is a full-time, year-round, hourly position that comes with a competitive pay and benefits package including employer paid health insurance and a retirement plan with a generous employer matching contribution. For more information on benefits at OES visit the OES Benefits Guide.  

ESSENTIAL DUTIES: 

• Assist the Controller and CFO with projects in accounting, data analysis and finance.
• Monthly/Quarterly/Annual accounting reconciliations including, but not limited to: Non-operating cash accounts, pledge receivables, investments,  and fixed assets.
• Process all non-payroll expenditures in a timely and accurate manner, and in compliance with all laws, standards and policies, including all transactions involving AP checks and employee/parent reimbursements, credit cards, and petty cash
• Manage credit card program with over 70 cards in use. Collect, verify and create journal entries for credit card transactions on a monthly basis, resolve any issues that may arise.
• Function as an integral member of the Business Office team, supporting colleagues in various tasks and processes. Back up colleagues when needed or possible. Work on-site and direct occasional business office visitors to the appropriate person. Provide professional, sensitive, culturally-appropriate customer service in accordance with established policies.
• Assist Controller with the audit.
• Keep current vendors updated for W-9’s and 1099’s; Issue 1099s.
• Manage bank relationships; issue stop payments, request copies of checks as needed.

About Oregon Episcopal School

Oregon Episcopal School prepares students for higher education and lifelong learning by inspiring intellectual, physical, social, emotional, artistic, and spiritual growth so that they may realize their power for good as citizens of local and world communities. Oregon Episcopal School occupies a wooded 59 acre campus where 880 students in Pre-K through 12th Grade share an excellent faculty, an inquiry based curriculum, and a strong sense of community. The School values employees who seek to continually develop the OES Essential Competencies in themselves and others and are prepared to engage in a vibrant, culturally diverse learning community.

Connections working at Oregon Episcopal School